Privacy
Policy

1. Who We Are

BuildTek Events (operating as Build Tek Events), headquartered in Pune, Maharashtra, India, is the data controller responsible for personal information processed through https://buildtek.in and all associated event pages.

Contact: privacy@buildtek.in | +91 92263 48550

2. What Information We Collect

2.1 Information You Provide Directly

• Full name, corporate email address, and phone number submitted via contact, registration, or newsletter forms.
• Professional details: job title, company name, country, and sector affiliation.
• Message content submitted through contact forms.
• Interest and preference information when requesting speaker, sponsor, or delegate access.

2.2 Information Collected Automatically

• IP address, browser type, device type, and referring URL via Google Analytics 4 (GA4).
• Page views, session duration, scroll depth, and click events through GA4 Enhanced Measurement.
• Session storage flags (e.g. popup dismissal) — stored locally in your browser only.

2.3 Third-Party Services

• FormSubmit.co — processes form submissions and forwards them to our email inbox. See their privacy policy at formsubmit.co.
• Google Analytics 4 — analytics platform operated by Google LLC. See Google's privacy policy at policies.google.com.
• Google Fonts & Cloudflare CDN — font and icon delivery. Your IP may be briefly logged by these services per their policies.
• Unsplash — imagery delivered via Unsplash CDN. See unsplash.com/privacy.

3. How We Use Your Information

• To process delegate, speaker, or sponsor applications and respond to enquiries.
• To send you the Built Environment Brief newsletter (only if you subscribed).
• To issue digital delegate passes and share event access credentials.
• To improve website performance and content relevance via analytics.
• To comply with legal obligations and prevent fraud.

4. Legal Basis for Processing

We process your data under the following lawful bases:

• Contract performance — to deliver the event services you registered for.
• Legitimate interests — to improve our services, conduct analytics, and communicate with B2B contacts.
• Consent — for newsletter subscriptions. You may withdraw consent at any time by emailing privacy@buildtek.in or clicking Unsubscribe in any email.
• Legal obligation — where required by applicable law, including India's Digital Personal Data Protection Act 2023 (DPDP Act).

5. Data Retention

We retain your personal data for as long as necessary to deliver services to you, typically:

• Event attendee data: retained for 3 years after the event date.
• Newsletter subscribers: retained until you unsubscribe.
• Analytics data: aggregated GA4 data retained per Google's default retention settings (14 months user-level data).

6. Data Sharing and Disclosure

We do not sell your personal data. We may share your data only:

• With service providers who process data on our behalf (FormSubmit, Google Analytics) under data processing agreements.
• With speakers or co-organisers of a specific event you have registered for, with your knowledge.
• When required by law, regulation, court order, or to protect our legal rights.

7. Cookies

We use the following cookies:

• Analytics cookies (Google Analytics): measure site usage. You can opt out via Google Analytics Opt-out Browser Add-on.
• Session storage (popup dismissal): stored in your browser locally, never transmitted to us.

We do not use advertising or tracking cookies.

8. Your Rights

Under GDPR (for EU/UK residents) and India's DPDP Act 2023, you have the right to:

• Access — request a copy of your personal data we hold.
• Rectification — correct inaccurate data.
• Erasure — request deletion of your data ("right to be forgotten").
• Restriction — ask us to limit processing in certain circumstances.
• Portability — receive your data in a machine-readable format.
• Objection — object to processing based on legitimate interests.
• Withdraw consent — for newsletter subscriptions at any time.

To exercise any right, email privacy@buildtek.in. We will respond within 30 days.

9. International Transfers

Your data may be processed by Google (USA) and FormSubmit (USA) under Standard Contractual Clauses or equivalent safeguards. By submitting our forms you consent to these transfers.

10. Children's Privacy

Our services are intended for B2B professionals aged 18 and above. We do not knowingly collect data from persons under 18. If you believe a minor has submitted data, contact us immediately at privacy@buildtek.in.

11. Security

We use HTTPS encryption on all pages, restrict access to personal data to authorised personnel only, and use reputable third-party processors with appropriate security controls.

12. Changes to This Policy

We may update this policy from time to time. Material changes will be notified via email (for subscribers) or a prominent notice on our website. Continued use of our services after changes constitutes acceptance.

13. Contact & Complaints

For any privacy questions or complaints:

• Email: privacy@buildtek.in
• Phone: +91 92263 48550
• Address: BuildTek Events, Pune, Maharashtra 411001, India

If you are in the EU, you have the right to lodge a complaint with your local Data Protection Authority. In India, complaints may be directed to the Data Protection Board of India.